Free Tournament Budget Generator
Calculate comprehensive budgets for your 36 team tournament. Estimate umpire costs, field rentals, equipment expenses, and optimal pricing. Professional financial planning made simple.
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Complete Cost Analysis
Calculate all expenses including umpires, fields, and equipment
Profit Optimization
Set desired margins and get optimal pricing recommendations
Instant Calculations
Real-time updates as you adjust parameters
Mobile Friendly
Works perfectly on all devices and screen sizes
Excel Export
Download detailed spreadsheets for further analysis
Accurate Estimates
Based on real tournament data and industry standards
THE BASICS
UMPIRES
FIELDS
Please note that this is per game. If games are 1.5 hours and you pay hourly, please adjust the amount.
BALLS
PNL Sheet
Here's the profit and loss sheet. Please note that this is an estimate and does not include any other costs like prizing (necessary), insurance/affiliation rates and more.
This is calculated based on your total expenses with a 30% profit margin.
Our Suggested Price Per Team
$1100
INCOME
Estimated Income
$57600
EXPENSES
Estimated Umpire Cost: $12600
Estimated Field Cost: $12600
Estimated Ball Cost: $4800
Initial Expenses (Subtotal)
$30000
Total Expenses (Subtotal)
$30000
Estimated Profits/Losses
$27600
Other Calculations
Total Number of Games: 360 games
Total Number of Balls: 720
Number of Dozens to Order: 60
Balls Left Over: 0
Cost Per Team: $833.33
Export Your Calculations
Register your account to save your calculations and export them to a spreadsheet.
Budget Planning FAQs
How Accurate Are These Calculations?
Our calculator uses industry-standard rates and proven formulas. Results are estimates to help with planning - actual costs may vary based on your location, supplier choices, and specific requirements.
What Costs Are Not Included?
The basic calculator covers umpires, fields, and balls. Additional costs to consider include: trophies/prizes, insurance, permits, scorebooks, first aid supplies, and administrative time.
How Do I Set the Right Price Per Team?
Use our suggested price as a starting point, then adjust based on your market, competition, and value provided. Consider what teams pay for similar events in your area.
Should I Include a Profit Margin?
Yes! A 20-30% margin helps cover unexpected costs, equipment replacement, and time investment. It also allows for future improvements and emergency reserves.
How Many Fields Do I Need?
For leagues: 1 field per 4-6 teams. For tournaments: calculate total games ÷ available hours ÷ game length. More fields = faster completion and better scheduling flexibility.
Can I Export My Budget?
Yes! The calculator includes export functionality to save your budget as an Excel spreadsheet for further customization, record keeping, and sharing with stakeholders.
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Budget Categories
Umpire Costs
Calculate total umpiring expenses based on games and rates
Field Rentals
Multiple payment formats: per game, flat rate, or per team
Equipment
Softball costs with automatic dozen calculations
Quick Start
Step 1: Choose league or tournament
Step 2: Enter number of teams
Step 3: Adjust cost parameters
Step 4: Review profit/loss analysis
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